as a partner in raising funds to cure diabetes. Santo Walk to Cure Diabetes or Chance of a Lifetime Gala, the sponsoring diabetes soon. …
Auxiliary Event Guidelines 2008-2009
Juvenile Diabetes Research Foundation Illinois Chapter 500 N Dearborn, Suite 305 Chicago, IL 60610-4901 3126700313 phone 3126700250 fax
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Introduction
Thank you for considering the Juvenile Diabetes Research Foundation JDRF Illinois Chapter as a beneficiary of your fundraising activities We appreciate your efforts and look forward to working with you as a partner in raising funds to cure diabetes JDRF defines an Auxiliary Event as an event or promotion sponsored by an individual, organization or business which will fiscally benefit our organization Unlike a JDRF signature event, such as our annual Ron Santo Walk to Cure Diabetes or Chance of a Lifetime Gala, the sponsoring organization or individual undertakes most, if not all, of the work and is responsible for covering all of the related overhead costs This packet contains the following information: An overview of JDRF including a brief history, its purpose and an overall summary of how funds are raised and spent on diabetes research A copy of the JDRF Policies and Procedures for fundraising activities Please take a moment to review these policies and procedures An Auxiliary Event proposal
form This form should be completed and returned to Kathleen Hanlon at the JDRF office as soon as possible An Auxiliary Event Signed Agreement form This form should be completed and returned to Kathleen Hanlon at the JDRF office as soon as possible Once it is completed and signed, a copy will be scanned and sent to you for your own file
Please notify our chapter office in advance of your event so we can best field inquiries and update our records
Thank You for Your Support
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WHAT IS THE JUVENILE DIABETES RESEARCH FOUNDATION? Juvenile Diabetes Research Foundation is an organization driven by a single goal: to find a cure for diabetes and its complications through the support of research JDRF was founded in 1970 by parents of children with diabetes, and it is the leading nonprofit, nongovernmental supporter of diabetes research worldwide JDRF provided over 137 million to diabetes research in FY 2007, and is responsible for more than 116 billion in direct funding since it was founded The Illinois Chapter is one of the largest of JDRF Internationals 100 Chapters The chapter contributes more than 12 million annually to diabetes research and provides information and support to
newly diagnosed individuals and their families DIABETES Diabetes is devastating, and it never goes away Approximately 24 million Americans struggle with this disease More than 15,000 children are diagnosed with type 1 diabetes in the US each year Diabetes strikes suddenly, lasts a lifetime and carries the threat of serious complications It is a complex disease caused by the autoimmune destruction of the insulin-producing cells in the pancreas Insulin is the hormone that converts the food we eat into energy; without it, the bodys cells basically starve to death There are two types of diabetes: type 1 juvenile and type 2 maturity-onset Juvenile diabetes, the more severe form of the disease, predominantly strikes children although it can and does strike adults as well To stay alive, people with type 1 diabetes must test their blood at least six times a day and administer multiple insulin injections But injected insulin is not a cure and does not prevent the diseases deadly effects: kidney failure, blindness, nerve damage, amputation, heart attack and stroke A COMMITMENT TO RESEARCH The Juvenile Diabetes Research Foundations sole function is to support research to find a cure for
juvenile diabetes soon Each year it spends almost as much on type 1 research as do the National Institutes of Health And through its influence with government and the research community, JDRF leverages its money in ways that currently result in 25 billion going into type 1 research annually JDRF is the only diabetes organization devoted 100 percent to funding research, and it does so efficiently More than 85 cents of every dollar raised goes to research and research education Has it made a difference? Yes Researchers are closer than ever to eradicating juvenile diabetes Exciting developments in insulinproducing cell transplantation, diabetes prevention and the treatment and prevention of complications have taken us to the brink of curing this terrible disease
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POLICIES AND PROCEDURES FOR AUXILIARY EVENTS Be sure that the JDRF office has all pertinent information about your event This will help us field calls from the public and ensure we are giving them the correct information However, the JDRF office telephone number and address cannot be the primary contact for your event As an auxiliary partner you need to be the primary contact For all auxiliary fundraising events, JDRF
Illinois can provide: Brochures, pamphlets and other information promoting and explaining JDRF Please let us know as far in advance as possible if you would like copies of these materials and the quantity that you will need A listing of the event on our website JDRF logo usage All logo usage must be approved by JDRF Illinois As regulations for charitable organizations apply, JDRF will respond to all donations with a written acknowledgement for the donors tax purposes that details the maximum tax deduction allowable after donor benefits Please note: any items solicited by you, as the auxiliary partner, for an auction or a raffle cannot be acknowledged by JDRF The items are typically known as in kind donations
For auxiliary events donating 10,000 or more, JDRF Illinois can additionally provide: A JDRF staff member to offer advice and solicit involvement from chapter board members and other contacts
JDRF policies: JDRF cannot accept money from an event where the primary source of income or central activity is the sale of liquor, firearms or tobacco JDRF cannot make any investment, pay for or reimburse any expenses incurred as a result of an auxiliary event This means you must
pay all expenses prior to remitting the net proceeds to JDRF Depending on the location of your event, you may consider obtaining liability insurance Please note that JDRFs insurance policy does not cover auxiliary events If your event involves a raffle or other type of gambling activity, or if you plan to sell or serve alcohol at your event, you may be required to obtain a license from the state of Illinois Contact the Illinois Department of Revenue for more information
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AUXILIARY EVENT PROPOSAL FORM Name of Person/ Group sponsoring the Fundraiser: Address: City: Contact Person: Contact Persons Address if different from above: ______________________________________________________________________________ Phone day: Fax: State: Zip:
Phone evening: ________________________________________________________________ Email address: Please give a brief description of the event:
Date and time of the event: Location of event: _
Will there be any publicity for this event? If so, please describe: __________________________
________________________________________________________________________
Estimated Number of Attendees/Participants: Would you like the proceeds of this event
to be counted toward a walk team? ________________ If so, what is the team name? _______________________________________________________ How will the money be raised pledges, sponsorships, entrance fees, donations, etc?
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Please describe what assistance, if any, you are requesting from JDRF staff and/or volunteers:
How much do you expect to donate to JDRF from your event? ___________________________
Please Return to: Kathleen Hanlon Juvenile Diabetes Research Foundation Illinois Chapter 500 N Dearborn, Suite 305 Chicago, IL 60610 312/ 6700250–fax 312/447-7957 khanlon@jdrforg
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Signed Agreement As an organizer of a Third Party Fundraising Event benefitting the Juvenile Diabetes Research Foundation, I /we have read this Policies and Procedures Agreement and agree to its terms and conditions and I/we agree to follow the rules contained in the approved Third Party Fundraising Event Proposal for our event Event Name: Organization Name: Organizer Name: Organizer Address: Organizer: Phone No Signature: Fax No E-mail Date:
Approved by Chapter Executive Director: Signature: Indemnity Organizer of the Event agrees to indemnify and hold harmless JDRF, its affiliates, officers,
employees, agents, representatives, contractors and licensees from and against all claims, losses, damages, liabilities and expenses, including reasonable attorneys fees, arising out of or occasioned by any act or omission of event organizer, or its officers, partners, employees, agents, volunteers, contractors, licensees, guests, invitees, or attendees, in connection with the Third Party Fundraising Event Date:
Please Return to: Kathleen Hanlon Juvenile Diabetes Research Foundation Illinois Chapter 500 N Dearborn, Suite 305 Chicago, IL 60610 312/ 6700250–fax 312/447-7957 khanlon@jdrforg
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